Longview Independent School District hiring Secretary to Principal in Longview, Texas, United States | LinkedIn (2024)

Primary PurposeEnsure efficient operation of school administrative office and provide clerical services for school’s administrative staff

QualificationsEducation/Certification:

High School Diploma or GED

ExperienceOne to three years secretarial experience, preferably in public education environment

Special Knowledge And SkillsProficient typing, word processing, and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets, databases,and do word processing

Knowledge of basic accounting principles

Major Responsibilities And DutiesRecords, Reports, and Correspondence

• Prepare written correspondence forms, schedules, or reports using typewriter or personalcomputer
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campuscommunication as requested, using typewriter or personal computer
• Maintain a daily teacher attendance log and records for substitute teachers
• Monitor and process personnel time records including leave requests and reports; compile

information and submit to central office

• Maintain a log of visitors to school
• Maintain school calendar of events
• Maintain student attendance, tardies, sign in and out documents, discipline records, etc.
• Schedule meetings and appointments and maintain calendar for principal

Reception and Phones

• Assist students, teachers, and parents as needed
• Receive incoming calls, take reliable messages, and route to appropriate staff

Files

• Maintain physical and computerized files including inventory of school and office supplies,

mailing lists, student records, visitor logs, and office communication

• Update handbooks, policy manuals, and other documents as assigned

Accounting Inventory

• Receive, store, and issue supplies and equipment
• Perform routine bookkeeping tasks including simple arithmetic operations to maintain

campus budget records

• Prepare and make cash deposits for activity account(s); may be responsible for

maintenance of activity checkbook(s) and ledger(s)

• Ability to maintain, organize and keep accurate records of fundraising events, T-shirt sales,

etc.

Other

• Sort, distribute, or deliver mail and other documents
• Administer medication to students, check temperatures, and notify parents of student illness

in nurse’s absence

• Comply with district policies, as well as state and federal laws and regulations
• Adhere to the district’s safety policies and procedures
• Maintain confidentiality in the conduct of district business
• Must be able to perform the essential functions of walking and interacting with students

and/or district employees in the specific work site assigned (classroom or office setting)

• Demonstrate regular and prompt attendance
• Other duties as assigned

Supervisory ResponsibilitiesMonitor the work of campus secretaries, clerical aides, and students as needed

Equipment UsedCopier, personal computer and appropriate software, typewriter, printer, calculator, fax

machine and audio-visual equipment

Working ConditionsMental Demands:

Reading, ability to communicate effectively (verbal and written); ability to attend to detail;

maintain emotional control under stress; coordinate district-wide curriculum functions;

interpret policy, procedures, and data

Physical Demands/Environmental FactorsRepetitive hand motions; prolonged use of computer terminal possible; occasional districtwide

travel; occasional state-wide travel; frequent prolonged and irregular hours possible;

biological exposure to bacteria and communicable diseases; specific vision abilities

required by this job include close vision, distance vision, peripheral vision, and the ability to

adjust focus